Mar. 16 2018
12 Ways to Add Meaning to a Milestone Celebration
Grandpa Jim’s 90th Birthday Party
This past November all of my family members (on my dad’s side) gathered to celebrate my grandfather’s 90th Birthday Celebration! In planning this party with my family, I keep a few things in mind and implemented them into our planning process that helped to really add meaningfulness into this joyous occasion. Today I’m sharing those helpful ways to inspire you for your next milestone gathering.
Private Facebook Group for Communication/Include Family Members/Delegate Tasks
Creating a Private Facebook Group is smart way to keep your entire family members (well at least those on FB), involved and included in the planning process. Then they can decide how involved they desire to be or they can simply turn off the notifications and only tune in once in a while. This is extremely helpful when deciding upon the date, the time, the venue, the overall theme, and delegating tasks.
Have A Theme.
Yes, all “great” celebrations truly need a theme of some kind. This is really a sneaky (SMART) tip at being able to keep your budget in check. You see, if you give the party a “relaxed” theme to begin with, this automatically saves you from feeling like your décor needs to be over the top. The theme should make sense and really be true reflection of the guest of honor.
Incorporate your theme into the décor.
The theme should be communicated through the invitation first and foremost. Next it should be carried through on your tables and any other fun areas that can use a little décor and personalization such as the chairs, high top tables, welcome area, and the cake.
Display family photos and memorabilia, and signage.
Nothing make a milestone event more heartfelt than being able to view old family photos. This is such an easy way to add meaning. And signage is a big deal. Having a welcome sign is great way to greet guests into the experience.
Have a Plan for the Timeline.
Having a timeline for any type of gathering is a must. Never assume that you’ll make plan during the actual party, that’s not possible. You’ll be too busy chatting with guests to make any sort of on the spot decisions. This doesn’t mean you need to plan for something happening every minute of the gathering, but a simple timeline creates a flow that is needed when gathering people.
Plan for Family Group Photos.
If possible (especially with large families) arrange for your family members to arrive early, before the party begins. At this time everyone will have fresh faces and attention spans. It’s more realistic to plan for your family to arrive a preset time before the party, then scrambling trying to group everyone at the tail end of the event.
Involve the guests.
Plan for the guest of honor to have something meaningful to take home. Consider setting out a box of note cards, envelopes and pens. Encourage them to jot down their favorite memories for the guest of honor to read later, after the party. It’s a little melancholy when a celebration is over, this is nice way for the guest to have something else look forward to and enjoy.
Arrange for a Master of Ceremonies.
If you’re budget will allow, hiring an emcee/dj will make your job as the host, much more enjoyable. Once you’ve planned everything out, turning over the timeline to the Emcee is HUGE. Now, they become in charge of the flow, and lend a real “voice” (which is needed) to the event.
Be thoughtful with your music selections.
The music needs to make sense. If you can arrange for live music during cocktail hour, there’s nothing better. Next, create a playlist that the guest of honor will appreciate, music that they love. Also, choose some “feel good” classic party songs that help to fill a dance floor.
The cake is a big deal!
A great way to incorporate your overall theme is in the cake, especially when it comes to a milestone (like 90!). And be sure to make this a big part of the celebration. Arrange for the guest of honor to be brought out in front of everyone for this momentous moment.
Never underestimate the power of a slideshow. Make sure it’s located in a visible area and preplan when it will scroll. Remember to turn it off during the presentation part of the celebration so it doesn’t distract from the happenings. The best time to showcase a scrolling slideshow is during cocktail hour and again after the planned festivities have concluded, during the dancing reception.
Involve Loved Ones.
Arrange for those closest to the guest of honor to be involved in some way. This could be through a planned speech, a family trivia game, really any kind of sentimental delivery. These are usually the moments that mean the most to the guest of honor and are the parts of the celebration that stand out the most to the guests in attendance.